HVAC Business Software

Total Office Manager Field Service Software
Total Office Manager Field Service Software

True All-In-One HVAC Software Solution.  No 3rd Party Integration or Plugins Required.

Combine your accounting, certified payroll, scheduling, dispatching, service agreements, customer equipment mobile field management, field service management, and more into one program. Backed by 25+ years of experience delivering HVAC industry leading software solutions.

HVAC Business Software

Total Office Manager is Designed to Manage an HVAC Service, Installation, and Sales Business

Total Office Manager was built on a rock solid foundation of enterprise level accounting and is your HVAC invoice software solution. Aptora carefully crafted all of the features that an HVAC business would need such as project management, certified payroll with direct deposit, dispatching, scheduling, service agreements, service history, multiple warehouse inventory, serialized inventory, customer equipment tracking, warranty, callback tracking, interdepartmental billing (your service department can bill your install department for a startup or redo), labor efficiency analysis, estimates, work in progress, AIA billing, change orders, CRM, sales lead management, automated sales commissions, flat-rate pay, and more – lot more. All of this is included in one HVAC business management software program!

Total Office Manager includes credit card processing and ACH, so collections are faster and easier than ever before. You can print the invoice and email a PDF copy. The technician may also print invoices in the field. If the service technician uses parts from their truck, you can print an Inventory Sales Activity Report by vehicle. The parts reordering process is automated.

HVAC Services Business Software

Trusted by HVAC Business Owners for Over 25 Years!  Let Us Show You Why.

No QuickBooks Required

Built-In Accounting Software – No need for QuickBooks!

Total Office Manager includes full enterprise-level accounting.  Built in!  No more lost data, data sync issues, or even hours wasted on double entry.

Total Office Manager Customer Workflow

Streamline Your HVAC Office Operations

  • Complete Customer Relations Management (CRM)

  • Enterprise Level Accounting

  • Easy Payroll Management

  • Integrated Marketing & Sales

Simplify Warehouse Tasks
  • Full Inventory Management

  • Bar Codes

  • Assembly Kits

  • Truck Inventory Management

  • Employee Time Clocks

Aptora Mobile Field Management

Improve Field Operations

  • Flexible Job Costing

  • Flat Rate Pricing

  • Good Better Best Pricing

  • Service Agreements

  • Form Builder

  • Truck Inventory Management

  • GPS Tracking

  • Text Notifications

Contractor Compass Reporting

HVAC Business Reports

  • EGIA Powered Dashboard

  • Accurate Live Data

  • The Most Robust Reports

  • Fully Customized Reports

  • Create Unlimited Reports

Discover the Aptora Advantage