Accounts Payable

Accounts payable is the process of tracking money you owe suppliers and vendors. One of the keys to maintaining positive cash flow is making sure you don't pay vendors and suppliers any sooner than required. Total Office Manager reminds you when money is due and makes sure vendors are not paid any earlier than necessary.

If you use vendors that offer special discounts you can enter these into the vendor information and Total Office Manager will track when your discounts can be received and what bills they can be received for. Never pay more than you have to again!

Purchase Orders

Allows you to set permissions and limits on Purchase Orders created by your employees. Give your techs the flexibility they need, and limit your office staff's unneeded purchases. When limits are reached they can be easily overridden by an administrator on the spot.

Item Receipts

Total Office Manager allows you to enter packing slips, receiving those items into inventory without a bill. When the bill arrives Total Office Manager will insure the packing slip matches the bill received from the vendor. Make sure you're getting what is being paid for. Total Office Manager can save you time by automatically converting packing slips to bills which prevents you from having to reenter them.

Pay Bills

Total Office Manager's time saving 'Pay Bills' feature allows you to easily pay the currently due bills with a few simple clicks, and Total Office Manager even writes the checks for you.

Closing Purchase Orders

In Total Office Manager a purchase order can be easily converted to a bill while automatically insuring the purchase order and bill are identical. Total Office Manager can even email new purchase orders to the vendor for processing.

Vendor History

Total Office Manager has the ability to show you a single vendor's history in one easy-to-use location. View your pending purchases, previous purchases, bills paid, bills due, checks written, and items received.

1099 Management

Total Office Manager allows you to mark which vendors are eligible for a 1099 in accordance with current federal regulations. Once the threshold is reached Total Office Manager knows that vendor is due a 1099 at the end of the year.

Serialized Inventory

Total Office Manager gives you ability to track inventory by both model number and serial number. This gives you the ability to see what has happened with a specific piece of equipment from the day it was purchase to the day it was replaced.

Manufacturer Warranties

Have you ever replaced a part that was covered by the manufacturer's warranty but forgot to turn it in for credit?

With Total Office Manager's inventory system you will know what equipment is under warranty by both your company and the manufacturer. Never lose money on warranty work that you are covered for.