Inventory

Total Office Manager® understands the special needs of contractors and service businesses. We have offered all of the features that are necessary to manage inventory successfully. Some of our features are similar to what you will find in other really good programs. We have also added some very powerful features typically found only in enterprise level accounting programs. These features include unlimited pricing levels, multiple markup methods, and the ability to group together assembly items into one product.

• Manage multiple inventory warehouses, trucks, and locations.
• Record, track, and print purchase orders for jobs, inventory, service calls, or orders.
• Track serial number information for equipment and other items in the inventory system.
• Associate an image to each inventory item.
• Quickly export all information displayed in a grid to Word or a text file for importing into Excel or other programs.
• Screen layouts, grids, and keyboard usage can be customized per user.
• Establish each warehouse location or truck where inventory will be kept.
• Associate a bin location for each warehouse or truck to help locate specific inventoried parts.
• Create an unlimited number of user defined fields.
• Quickly transfer inventory from one location to another.
• Inventory items can be tracked in multiple locations and can be assigned pricing per location.
• All items used in jobs or your service department can be tracked in the inventory module whether or not they are a stocked item.
• Perform physical counts by inventory location. Easily look to see if a coworker has a certain part on their truck before you go get one from the part supplier.
• Quickly set minimum reorder or maximum reorder quantities for specific inventory locations.
• Track the complete history of inventory item sales.
• Quickly update inventory items with the minimum / maximum quantity used for reordering purposes.
• Mark items for required Material Safety Data Sheets (MSDS).
• Item pricing information can be imported from 3rd party pricing services including Flat Rate Plus and others.
• Items can be grouped together into tasks / kits and priced using a flat rate pricing method.
• When a task is sold, the inventory system is automatically updated for each item.
• Quickly view a year to date or month to date summary of all inventory activity by item.