The Aptora Story – Full Article

By |2021-03-15T19:15:17+00:00January 18th, 2021|General|

The Aptora Story It all began in 1996; James R. Leichter, a well-respected Kansas City contractor decided he wanted to help other contractors with the same issues he encountered with best business practices and sharing advice with other contractors. After working in the HVAC field since 1985, James started his own successful HVAC company,

Financial Reporting Structure for a Contracting Business. Part 3

By |2021-03-15T19:15:18+00:00January 8th, 2021|Business Coach|

Financial Reporting Structure for a Contracting Business. Part 3 Imagine giving a technician a significant raise and being 100% certain you will be able to afford it and that they are still highly profitable. Well, you can. This is part three of three in my series of posts talking about the importance of financial structure.

Financial Reporting Structure for a Contracting Business. Part 2

By |2021-03-15T19:15:18+00:00January 8th, 2021|Business Coach|

Financial Reporting Structure for a Contracting Business. Part 2 This is part two of three in my series of posts talking about the importance of financial structure. Chart of Accounts Financial transactions are recorded with a set of codes called the chart of accounts. These codes are classified by assets, liabilities, equity, income, cost of

Financial Reporting Structure for a Contracting Business. Part 1

By |2021-03-15T19:15:19+00:00January 8th, 2021|Business Coach, Featured|

Financial Reporting Structure for a Contracting Business. Part 1Accounting is the basis of business decisions. While you may not be an accountant, or even like accounting, you are likely a decision-maker. You are asked to make numerous business decisions every week and your decisions need to be correct the vast majority of the time.Will we

Cash versus Accrual Accounting. The Difference Could Kill Your Business.

By |2021-03-15T19:15:19+00:00January 8th, 2021|Business Coach, Featured, Uncategorized|

Cash versus Accrual Accounting. The Difference Could Kill Your Business. I sometimes receive questions on why Total Office Manager does not allow for cash basis financial reports (like we do for sales tax reports). Cash basis accounting is not GAAP compliant and has NO PLACE in business management. A cash basis is how a person

Z-Score Bankruptcy Model

By |2021-03-15T19:15:19+00:00January 8th, 2021|Business Coach, Featured, Uncategorized|

Z-Score Bankruptcy Model This famous and widely used model (or ratio) represents the important work of New York University’s Professor Edward I. Altman. Originally, Altman studied 33 public corporations that filed for bankruptcy and 33 control firms selected at random. Using a very sophisticated statistical technique referred to as multiple discriminate analyses (MDA), he discovered

The Importance of Bank Reconciliations

By |2021-03-15T19:15:20+00:00January 8th, 2021|Business Coach, Featured, Uncategorized|

The Importance of Bank Reconciliations The bank reconciliation process provides assurance that a company’s accounting records and balance sheet reflect the proper amount of cash. Bank recs are also a vital step in reducing your risks against theft, fraud, and embezzlement. Terms associated with the “bank rec” include: 1. Outstanding checks. Checks that were written

Computer File and Folder Naming Rules

By |2021-03-15T19:15:20+00:00January 8th, 2021|Business Coach, Featured, Uncategorized|

Computer File and Folder Naming Rules This article deals with the topic of how to name computer files and folders. When you manage a contracting company, setting up an electronic file system is a necessary and important part of your management system. Naming Files and Folders with Special Characters It is important to use standard

Using Ratios to Manage Your Business Profitably

By |2021-03-15T19:15:20+00:00January 8th, 2021|Business Coach, Featured|

Using Ratios to Manage Your Business Profitably There are many Key Performance Indicators (KPIs) and Key Financial Ratios (KPIs) available to managers. The key to profitability in the contracting industry is controlling labor. One of the most important labor rations, if not the most important, is the Labor Efficiency Ratio. Labor Efficiency Ratio This productivity

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Aptora delivers a true All-In-One services software solution including CRM, accounting, payroll, inventory, vendors, sales, marketing, dispatch, flat rate pricing, and more. NO 3rd party plugins or integrations required. Created by contractors for contractors, we know what it takes to grow your services-based businesses.

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