Warehouses

By |2021-07-16T14:01:15-05:00March 13th, 2018|Comments Off on Warehouses

Introduction

This topic explains how to add, edit , inactivate, and delete warehouses.

Usage

The warehouse list keeps track of particular storage locations for your inventory . This form makes it easy to quickly locate your inventory by location via: Service Vans, Warehouse, Storage Unit, Showroom, Basement, Service Department , Branch office, etc.

Example:

Many service companies find it useful to track inventory per truck. This makes it easier to transfer inventory from one place to another. Suppose a technician calls the office to say that they do not have a required part for a certain job. You could search Total Office Manager to see if that part exists not only in your warehouse, but in a vehicle. You could then have that tech deliver that part to their coworker.

Form Access

From the main menu, click Company | Lists | Warehouse List.

Step-By-Step

  1. Open the form and sort the list if desired.
  2. To create a new warehouse, right-click anywhere in the list and choose New Warehouse from the pop-up menu.
  3. To edit a warehouse, right-click on it and choose Edit Warehouse from the pop-up menu.
  4. To delete a warehouse, right-click on it and choose Delete Warehouse from the pop-up menu.
  5. To inactivate a warehouse, right-click on it and choose Make Warehouse Inactive from the pop-up menu.

Field Definitions

Type

This is a required field. This refers to the physical location where the inventory is stored. Warehouse, Vehicle, Store Front or Other.

Name

This is a required field. The name of the physical location. Example: Service Van, Service Dept. etc.

Description

This is a required field. It’s used for summarization. Example: Joe’s Van, Home Office, Second Branch, etc.

Contact Name

The name of the person in charge at the particular location.

Address

Address of physical location.

Address 2

Additional address information, if needed.

City

Physical location of the warehouse.

State/Province

Physical location of the warehouse.

Zip/Postal

The zip code of physical location.

Country

Country of physical location.

Phone

Telephone number at the physical location.

Fax

Fax number at the physical location.

OK

To save.

Next

To save and add the next warehouse location.

Tips

  • If you have a service van out in the field and a tech needs a part or equipment and there is another service van it the area this will help to increase customer service.
  •  You may have two company locations and you get parts and equipment from each location (to eliminate dead inventory), you would maybe want to keep track of each location.
  • By tracking your inventory, if one of your service vans is have trouble with shrinkage, (thievery) at least you can get a good handle on it.
  •  You can delete or inactivate multiple warehouses. To highlight multiple records , press and hold your CTRL key and click each record . You may also select a range of warehouses by highlighting the first warehouse in that range, pressing and holding your left Shift key, and clicking the last warehouse in that range.
  • You can select a warehouse and right click for common tasks.
  • We generally recommend that you avoid deleting warehouses. You should use the Inactivate option instead.

Related Content

Share This Story, Choose Your Platform!

About the Author:

HVAC Electrical Plumbing Software

Aptora delivers a true All-In-One services software solution including CRM, accounting, payroll, inventory, vendors, sales, marketing, dispatch, flat rate pricing, and more. NO 3rd party plugins or integrations required. Created by contractors for contractors, we know what it takes to grow your services-based businesses.

Newsletter

Sign-up to get the latest news and update information. Don’t worry, we won’t send spam!

Thank you for your message. It has been sent.
There was an error trying to send your message. Please try again later.
Go to Top