With Total Office Manager®, plumbers get powerful, affordable software to dispatch techs, schedule jobs, send invoices, and manage books—all in one place.
With Total Office Manager®, plumbers get powerful, affordable software to dispatch techs, schedule jobs, send invoices, and manage books—all in one place.
With Total Office Manager®, plumbers get powerful, affordable software to dispatch techs, schedule jobs, send invoices, and manage books—all in one place.
Integrated Accounting. Every sale, expense, or payroll entry is automatically recorded in our built-in accounting system. No more double data entry or syncing issues – your financials are always up-to-date. Total Office Manager is a complete QuickBooks™ replacement, so you can manage your finances and job costing in one place with confidence.
Optimized Dispatching & Scheduling. Schedule and dispatch the right plumber to the right job, every time. Our drag-and-drop calendar with real-time GPS tracking makes it easy to coordinate your team. No more phone tag – technicians get automatic notifications, and our AI Scheduler even suggests the best tech for each task.
Mobile Invoicing & Payments. Get paid on the spot. Technicians create invoices before leaving the jobsite, and customers can pay instantly. All invoices sync back to the office in real time. No more handwritten forms or end-of-day data entry – cash flow improves and paperwork vanishes.
Inventory & Equipment Tracking. Keep tabs on your parts and products effortlessly. Track inventory levels across your warehouse and service vans with automatic updates when parts are used or restocked. Technicians can see the parts they need for each job, and you’ll never get caught without that critical $5 part again.
Reporting & Business Insights. Understand your business at a glance. Which services bring the most profit? Who is your most efficient tech? Generate easy-to-read reports on sales, expenses, technician performance, and more. Make data-driven decisions with confidence – even if you’re not a ‘numbers person.’
Stop burning the midnight oil doing your books. Every sale, expense, or payroll entry is automatically recorded in our built-in system for up-to-date financials. Work confidently with a complete QuickBooks™ replacement.
Schedule and dispatch the right plumber to the right job, every time. Our drag-and-drop calendar with real-time GPS tracking makes it easy to coordinate your team.
Get paid on the spot. Technicians create invoices on a tablet or phone before leaving the jobsite and get paid instantly. Cash flow improves and paperwork vanishes.
Don't get caught without that critical $5 part again. Keep tabs on your parts and products effortlessly. Track inventory levels across your warehouse and service vans with automatic updates when parts are used or restocked.
Get true job costing with labor, materials, and overhead. Make adjustments in real-time when costs rise unexpectedly. Learn from past estimates vs actuals to improve estimates and boost profit.
Understand your business at a glance. Which services bring the most profit? Who is your most efficient tech? Make data-driven decisions with confidence – even if you’re not a ‘numbers person.'
When everything’s connected—scheduling, accounting, inventory, and your field team—you gain control.
Faster jobs and fewer mistakes
Better cash flow with quicker billing
Happier customers who get consistent service
More time to focus on growth, not just daily chaos
No expensive add-ons.
Digital invoices and signatures help you save time and desk space.
Immediately see your financial health.
Unlike basic FSM tools, Total Office Manager® includes full accounting capabilities
Track every dollar with a built-in general ledger
Manage payroll, vendor bills, and customer payments in one place
Know your profit margins per job, service type, or technician
Office and field data stay in sync automatically—eliminating double-entry, improving accuracy, and boosting profits.
Unlike basic FSM tools, Total Office Manager® includes full accounting capabilities
Track every dollar with a built-in general ledger
Manage payroll, vendor bills, and customer payments in one place
Know your profit margins per job, service type, or technician
Office and field data stay in sync automatically—eliminating double-entry, improving accuracy, and boosting profits.
No more “call the office” delays—your team has everything they need, right in their pocket.
Empower your techs with Aptora Mobile II.
No more “call the office” delays—your team has everything they need, right in their pocket.
Empower your techs with Aptora Mobile II.
View and update work orders
Capture photos, signatures, and notes
Automate appointment reminders and thank you messages
Create invoices and take payments on the spot
Access manuals, equipment history, and service notes
Keep your office in the loop with real-time field updates to Total Office Manager
View and update work orders. Capture photos and signatures.
Automate appointment reminders and thank you messages.
Create invoices and take payments on the spot
Keep your office in the loop with real-time field updates to Total Office Manager.
Build your own flat rate pricing with the services, parts, and markups that make sense for your business and your market. Whether you offer tiered pricing, discounts for memberships, or specific service bundles—our system handles it all.
Add your own labor rates and part costs
Apply your own markup formulas
Create good-better-best pricing options
Use real-world prices, not averages from somewhere else
Create the flat rate system that fits your plumbing company, not someone else’s.
Build your own flat rate pricing with the services, parts, and markups that make sense for your business and your market. Whether you offer tiered pricing, discounts for memberships, or specific service bundles—our system handles it all.
Add your own labor rates and part costs
Apply your own markup formulas
Create good-better-best pricing options
Use real-world prices, not averages from somewhere else
Create the flat rate system that fits your plumbing company, not someone else’s.
Aptora is known for its outstanding technical support. All technical support is performed “in-house” by trained professionals.
We do not farm out technical support to other countries or call centers.
“The support we receive vs. what we have received with other software is fantastic.”
-Jon S., President at Jon’s Plumbing & Heating, Inc.
