With Aptora, you get powerful, affordable software to
manage books, send invoices, and schedule jobs —all in one place.
Simplify your sales process with this free template. Easily customize for flat rate pricing or time and materials.
Powerful, affordable software to schedule jobs, dispatch techs, and manage books—all in one place.
With Total Office Manager®, owners get powerful, affordable software to dispatch techs, schedule jobs, send invoices, and manage books—all in one place.
Simplify your sales process. Includes flat rate or time & material types.
Stop burning the midnight oil doing your books. Every sale, expense, or payroll entry is automatically recorded in our built-in system for up-to-date financials. Work confidently with a complete QuickBooks™ replacement.
Schedule and dispatch the right plumber to the right job, every time. Our drag-and-drop calendar with real-time GPS tracking makes it easy to coordinate your team.
Get paid on the spot. Technicians create invoices on a tablet or phone before leaving the jobsite and get paid instantly. Cash flow improves and paperwork vanishes.
Don't get caught without that critical $5 part again. Keep tabs on your parts and products effortlessly. Track inventory levels across your warehouse and service vans with automatic updates when parts are used or restocked.
Get true job costing with labor, materials, and overhead. Make adjustments in real-time when costs rise unexpectedly. Learn from past estimates vs actuals to improve estimates and boost profit.
Understand your business at a glance. Which services bring the most profit? Who is your most efficient tech? Make data-driven decisions with confidence – even if you’re not a ‘numbers person.'
When everything’s connected—from the office to the field—you gain control.
Faster jobs and fewer mistakes
Better cash flow with quicker billing
Happier customers who get consistent service
More time to focus on growth, not just daily chaos
When everything’s connected—from the office to the field—you gain control.
Faster jobs and fewer mistakes
Save techs time with service history at your fingertips
Better cash flow with quicker billing
Stock the right parts and reduce excess
More time to focus on growth, not just daily chaos
No expensive add-ons.
Digital invoices and signatures help you save time and desk space.
Immediately see your financial health.
Unlike basic FSM tools, Total Office Manager® includes full accounting capabilities
Track every dollar with a built-in general ledger
Manage payroll, vendor bills, and customer payments in one place
Know your profit margins per job, service type, or technician
Office and field data stay in sync automatically—eliminating double-entry, improving accuracy, and boosting profits.
Unlike basic FSM tools, Total Office Manager® includes full accounting capabilities
Track every dollar with a built-in general ledger
Manage payroll, vendor bills, and customer payments in one place
Know your profit margins per job, service type, or technician
Office and field data stay in sync automatically—eliminating double-entry, improving accuracy, and boosting profits.
No more “call the office” delays—your team has everything they need, right in their pocket.
Empower your techs with Aptora Mobile II.
No more “call the office” delays—your team has everything they need, right in their pocket.
Empower your techs with Aptora Mobile II.
View and update work orders
Capture photos, signatures, and notes
Automate appointment reminders and thank you messages
Create invoices and take payments on the spot
Access manuals, equipment history, and service notes
Keep your office in the loop with real-time field updates to Total Office Manager
View and update work orders. Capture photos and signatures.
Automate appointment reminders and thank you messages.
Create invoices and take payments on the spot
Keep your office in the loop with real-time field updates to Total Office Manager.
Build your own flat rate pricing with the services, parts, and markups that make sense for your business and your market. Whether you offer tiered pricing, discounts for memberships, or specific service bundles—our system handles it all.
Add your own labor rates and part costs
Apply your own markup formulas
Create good-better-best pricing options
Use real-world prices, not averages from somewhere else
Create the flat rate system that fits your company, not someone else’s.
Build your own flat rate pricing with the services, parts, and markups that make sense for your business and your market.
Add your own labor rates and part costs
Apply your own markup formulas
Create good-better-best pricing options
Use real-world prices, not averages from somewhere else
Aptora is known for its outstanding technical support. All technical support is performed “in-house” by trained professionals.
We do not farm out technical support to other countries or call centers.
“The support we receive vs. what we have received with other software is fantastic.”
-Jon S., President at Jon’s Plumbing & Heating, Inc.
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