Best ERP Software for HVAC, Plumbing, Field Service Businesses
Total Office Managerās integrated Barcode Inventory Software helps HVAC, electrical and plumbing businesses take control of their inventory.Ā Ā Now you can easily intake inventory, manage remote stock, and gain valuable insights through reporting.Ā Best of all, itās all included with every Total Office ManagerĀ® license.
Quickly scan in parts using our barcode scanners. Increase accuracy and reduce labor costs.
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Print and scan barcodes to enter and relive inventory. You can scan barcodes to fill out forms and lookup information. You can even scan the barcodes already on the container using the Item Alias feature. Barcodes make data entry faster and more accurate.
Our software will allow you to scan the barcode labels that are already on item packaging. There is no need to print your own labels. However, you can easily print you own, if you need to.
Create barcodes for alias items that align to your unique inventory tracking methodology.
KEY FEATURES
Create barcodes for kits you resell. Easily combine multiple items into a single inventory kit and manage it via barcodes.
Easily manage inventory in the field utilizing barcodes. Know which field technician has the inventory on their truck to quickly route it to a customer who needs it.
Not only can you use barcodes for products you resell, but also to manage your tools. Quickly identify where your tools are at creating full accountability and reduce loss.
KEY FEATURES
*Required MS Outlook, Express, or Mail, an email account, and an internet connection.
Live Demonstrations Performed by Professionals
The best way to learn about Total Office Managerās comprehensive sales and A/R system is to attend one of our live no sales BS product demonstrations. Please contact us for more information at 913-492-9930.
Specifications subject to change without notice.
Accessing Finance Charges
Itās easy to create a list of people to assess finance charges too. There are many different options on calculation methods.
VIP Exclusions
You can easily exclude VIPs such as friends and family from receiving a statement, past due notice, or being accessed finance charges.
A/R Reports
Total Office Manager’s vast array of reports allows you to see extensive details regarding who owes you and when the money is due.
Multiple Payment Methods
You can add a primary and secondary default payment method. Strong encryption is used to protect credit cards and security codes are not stored. Batch credit card and ACH processing is available.
Report Designer
Estimates, invoices, sales, and statements can be created using any of our dozen or more templates. You can also modify a template or create a report from scratch using our powerful, yet easy to use, report designer.
Highly Detailed History
Total Office Manager has the ability to show you a single vendor’s history in one easy-to-use location. View your pending purchases, previous purchases, bills paid, bills due, checks written, and items received. You can right click on an item to view a complete history of that item including a list of every purchase and every sale.
Detailed Reports
We include lots of reports so that you can see exactly whatās going on with each item. Most reports can be customized or tailored to one degree or another. There are dozens of ways to search for items and item activity.
Point of Sale (POS)
By combining all of the power of Total Office Manager with a cash register, POS Light will allow contractors and service companies to better manage their over-the-counter sales in a retail store environment. Users will be able to use an inexpensive computer or even repurpose one of their older computers. POS Light includes a USB cash drawer, USB credit card swipe, bar code scanner, cables, power adapter, and a special software update.
Expert Training
We offer internet based training and on-site training. We have produced a set of videos and manuals that guide you through most processes.
Technical Support and Updates
We know that there is no substitution for being able to just pick up the telephone and talk to someone knowledgeable. Thatās why Aptora is known for its outstanding technical support.
No software is perfect and neither is Total Office Manager. The difference is that we will own up to our mistakes and fix them quickly without excuses. Aptora is very aggressive when it comes to enhancing and perfecting Total Office Manager. Updates are easily downloaded from the internet. We offer a variety of support packages to fit any need or budget.
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