#1 Plumbing Service Software
The last plumbing software you'll ever need
Stop juggling multiple programs and start growing your plumbing business with one unified platform.
“I started Aptora in 1996 to build a true all-in-one software, created by an industry expert who truly gets your business.”
Plumbing professionals
that use Aptora software
Unify office and field without duct tape or spreadsheets
Equip techs to quote, capture photos, and invoice on-site with accurate flat rate pricing and truck-stock visibility, syncing instantly to the office so you stop rework and get paid faster.
Stop the chaos of tracking billable hours for rough-in work against flat rate prices for service calls while managing your payroll for journeymen and apprentices seamlessly.
Build a reputation for incredible service by securely storing a customer’s pipe material and water heater model to provide faster more accurate diagnoses on every future service call.
Simplify workflows, amplify profits
Work smarter, not harder, with Aptora 360’s simplified workflows designed to amplify results and revenue.
Expand without adding overhead
Grow your business, not your overhead, with advanced reporting tools that reveal smarter ways to succeed.
Trusted by over 5,000+ field service businesses nationwide.
From the field to the office, it’s all here
Aptora 360 lets you manage every aspect of your Plumbing business with tools designed for seamless efficiency and growth.
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Empower your field team to deliver exceptional service, every time.
For the field -
Increase profitability by streamlining office operations and reducing waste
For the office -
Make every interaction a positive experience for your customers.
For your customers
Scheduling
Simplify scheduling to keep your operations running smoothly and on time.
Dispatching
Assign jobs quickly and efficiently to the right technician every time.
Work order management
Stay on top of every job with centralized work order tracking.
Service agreements
Deliver dependable service with automated agreement scheduling and reminders.
Inventory managment
Track inventory levels in real-time to avoid shortages and overstocking.
Mobile app
Keep your technicians connected and informed no matter where they are.
Job Costing
Track every dollar in real-time to see the true profit of every job.
Accounting
Simplify your bookkeeping by connecting field operations directly to your general ledger.
Payroll
Simplify payroll with automated calculations for wages, taxes, and direct deposits.
Invoicing
Get paid faster by generating professional invoices directly from completed work orders.
AIA Billing
Ensure full compliance and accuracy for every project with automated AIA billing workflows.
Flat Rate Pricing
Boost profitability and customer trust with consistent, upfront flat rate pricing.
Banking Management
Sync your bank accounts and credit cards for automatic transaction matching.
Financial Reporting
Gain a clear view of your business health with real-time financial reports and dashboards.
Estimates
Win more work by creating professional, accurate estimates quickly and effortlessly.
Proposals
Turn your estimates into winning proposals with integrated pricing and scope details.
Lead Management
Convert more leads into customers by tracking and nurturing every inquiry effectively.
Sales Management
Forecast revenue accurately with a real-time view of all sales opportunities and their stages.
Marketing Automation
Launch effective marketing efforts that run on autopilot to promote your services.
Client Portal
Enhance client satisfaction by providing 24/7 self-service access to their information.
Reporting & Analytics
Measure what matters with actionable data on leads, conversion rates, and sales cycles.
Bring it all together with seamless integrations
Optional integrations like Mailchimp and Celero provide added convenience, while Aptora 360 remains fully capable of managing your business independently.
Take it further with purpose-built add-ons
Purpose-built add-ons for Aptora 360 deliver more power without the clunk of poorly integrated third-party tools.
Contractor Compass
Gain clarity, drive growth, and make data-driven decisions with a fully optimized financial dashboard.
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EGIA-based metrics and insights
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Streamlined data visualization
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Comprehensive KPI tracking
Customer Access Portal
Elevate customer satisfaction and improve cash flow with a portal designed to exceed expectations.
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Effortless invoice settlement
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User-friendly interface
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Fast payment processing
Time Tracker Plus
Simplify time tracking with a mobile-friendly app that integrates seamlessly into your workflow.
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Easy app setup
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Real-time insights
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Integrated database sync
All FAQs, no fluff
Everything you need to know about our all-in-one platform, Aptora 360, explained clearly and simply — with no fluff.
What is plumbing service software?
Plumbing service software is the specialized tool that brings order to chaos and turns your expertise into a more profitable business.
Think of it as your digital master plumber. It’s the single system that manages your entire operation – from the moment a panicked homeowner finds you online to the second your technician gets paid on the spot. It handles dispatching, tracks your trucks, stores customer history (like that old pipe material you noted last year), and creates professional invoices.
But true plumbing service software does more than just organize; it solves plumbing-specific problems. It helps you price jobs accurately, manage your unique inventory of parts and fixtures, and send automated reminders for drain cleaning to build a foundation of recurring revenue.
In short, it’s not just generic software. It’s a system built for the flow of your business, helping you fix leaks in your schedule and your cash flow.
What are the benefits of plumbing business management software?
For a plumbing business, the right management software isn’t an expense – it’s your most valuable tool for growth. The benefits hit right at the heart of your daily struggles.
First, it plugs the profit leaks. By dispatching your closest, most qualified tech to each job and enabling mobile invoicing and payment, you slash drive time and get paid before you leave the job site. That’s a direct boost to your bottom line.
Second, it builds recurring revenue. Our software automates maintenance reminders for services like drain cleaning and water heater flushes. This transforms your one-time customers into a steady, predictable income stream.
Finally, it gives you back control. With everything – scheduling, customer history, inventory, and financials- in one place, you can stop juggling chaos and start making smart decisions to scale your business. It’s about working on your business, not just in it.
How can I grow my business with plumbing company software?
First, it systematically generates repeat business. By tracking customer history and equipment, our software automates maintenance reminders for drain cleaning, water heater flushing, and pipe inspections. This builds a reliable, recurring revenue stream from your existing client base.
Second, it maximizes every service call. With integrated pricing and mobile invoicing, your plumbers can confidently present and sell recommended repairs or upgrades on the spot, increasing the average ticket value.
Finally, it scales your operations seamlessly. From converting more leads to optimizing schedules and providing a professional customer experience, the software handles the complexity. This lets you add more trucks and technicians without losing control, allowing you to scale with confidence.
It’s the strategic partner that helps you shift from a reactive operation to a proactively growing enterprise.
How does plumbing business software improve scheduling and dispatch?
Your dispatch board isn’t just a schedule – it’s a triage center. You’re balancing emergency no-hot-water calls against scheduled repipes, and our software is built to handle that exact pressure.
It gives you a live map view of your trucks, so you can see who is closest to that urgent leak. You can instantly filter technicians by their skills – you wouldn’t send a water heater specialist to a main line stoppage. The drag-and-drop board lets you prioritize emergencies and efficiently group nearby maintenance calls, dramatically cutting down on drive time.
This means you get the right plumber to the right job, faster. You reduce customer wait times during a crisis, which builds immense trust and allows you to maximize the billable hours for every single truck on the road.
How does plumbing contractor software help with creating and managing invoices?
An invoice isn’t just a bill – its the final piece of a service call and a critical part of your cash flow. Our software transforms this process from a backend hassle into a powerful, profit-driving tool.
Imagine your plumber, on the tablet in the customer’s home, selecting from pre-loaded, accurate pricing for labor, parts, and even specific fixtures. The software automatically builds a detailed, professional invoice that clearly explains the value of the work, from a simple faucet repair to a complex repipe.
Then, the key step: they can collect payment on the spot via credit card or check. This eliminates the “I’ll mail you a check” delay and completely stops profit leaks from lost or disputed tickets. You close the job financially the moment you close it technically, getting paid faster and improving your business’s financial health.
Does your field service software have a mobile app?
Absolutely. In today’s world, if your software doesn’t have a powerful mobile app, your technicians are working with one hand tied behind their back.
The Aptora mobile app is your tech’s command center in their truck. It gives them their daily schedule, full customer and equipment history, and the ability to create professional invoices and collect payment on the spot. This means fewer callbacks, faster payment, and a much more professional image.
We didn’t just tack on a mobile feature; we built it to be as vital to your tech in the field as the platform is to you in the office. It’s about empowering your team to be more efficient and profitable from anywhere.
We understand your business like no one else
“No software company owner has roots in the field service industry that are deeper than mine. Aptora understands the problems that you need your software to fix, and it does. Our unique background allows us to build solid workflows into the software that helps you grow your company profitably and with a lot less stress. We will teach you how to use every bit of it.”
James Leichter, A.K.A. "Mr. HVAC," Founder and CEO of Aptora Corporation
Trusted by field pros like you
Built for professionals by professionals, our software is trusted industry-wide for its reliability and performance.
Amazing! This software is nothing but Amazing. I own a electrical contracting company and we have outgrown all of our other software companies within 1 year of making the puchases.
Support you can count on, from people who know the field
Our support team is staffed by industry veterans who understand the challenges you face every day.
Visit us
8877 Bourgade St.
Lenexa, Kansas 66219
Call us
Sales: (913) 276-2177
Support: (913) 322-4666
Email us
Sales: sales@aptora.com
Support: helpdesk@aptora.com
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See the difference real industry expertise makes in software
Real industry experience means real solutions — discover why software built on real industry experience outperforms everything else on the market.

