This is a general reference indicating who, what, when, and where to send your tax forms.
Type Of Business Entity |
Forms Required |
Purpose |
When To File |
Where To File |
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INCOME TAXES – Federal Only |
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Sole Proprietor |
Form 1040 Schedule C |
Report taxable income: Schedule included in individual income tax return |
15th day of the fourth month after the end of the fiscal year |
Internal Revenue Service Austin, Texas73301 |
Partnership |
Form 1065 |
Report taxable income: K-1 from the return to each partner to use for reporting on his or her individual tax return (Information return only); any taxes due are paid individually by partner |
15th day of the fourth month after the end of the fiscal year |
Internal Revenue Service Austin, Texas73301 |
Corporation |
Form 1120 |
Report taxable income |
15th day of the third month after the end of the fiscal year |
Internal Revenue Service Austin, Texas73301 |
S-Corporation |
Form 1120S |
Report taxable income: K-1 from the return to each shareholder to use for reporting on his or her individual tax return (Information return only); any taxes due are paid individually by share holder |
15th day of the third month after the end of the fiscal year |
Internal Revenue Service Austin, Texas73301 |
EMPLOYMENT TAXES |
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Quarterly Tax Estimates: Sole Proprietor Partnership |
Form 1040 ES |
May be required if not withheld through wage source during current tax year |
Generally April 15, June 15 and Sept 15 of current tax year and Jan 15 of the following year |
Internal Revenue Service P.O. Box 970001St. Louis, MO63197 |
Regular C Corporation |
Federal Tax Deposit Coupon |
Must estimate current earnings and pay quarterly |
Quarterly, 15th day of the 4th, 6th, 9th and 12th month of the current fiscal year |
No filing – Must deposit at authorized commercial bank on or before 2 PM |
Payroll Taxes – Federal, State and Local: For all entities (sole proprietor, partnership, corporation) |
Form 940 |
Federal unemployment tax |
Annually, January 31 |
Internal Revenue Service Austin, TX73301 |
Form 941 |
Social Security and withholding income tax |
Quarterly, due one month after the calendar quarter ends |
Internal Revenue Service Austin, TX73301 |
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Form W-2, W-3 |
Withholding information statement |
Employeeās copy January 31 |
To respective employee |
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Federal copy last day of February |
Social Security Admin. AlbuquerqueDataOperationsCenterAlbuquerque, NM87180 |
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Form W-4, I-9 |
Employee records |
Required to be on file |
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Form TWC C-3, C-4 TWC Status Report |
State unemployment tax – payroll taxes are required if you have at least one employee |
Quarterly |
Texas Workforce Commission Cashier P.O. Box 14907Austin, TX78714 |
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Payroll Taxes – Non resident alien |
Form 1042, 1042-S |
Withholding for U.S. Source Income of foreign persons |
Annually, March 15 of the year following |
Internal Revenue Service Philadelphia, PA19255 |
Statement to Payee (can use 1047-S) |
Foreign personās U.S. Source Income subject to withholding |
Copy to payee by March 15 |
To recipient |
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Independent Contractor and Other Non-employee Payments: For all entities (sole proprietor, partnership, corporation) |
Form 1099 |
Information returns – various payments to individuals of $600 or more, including prizes, awards and other business payments |
Copy to recipient January 31 |
To recipient |
Form 1096 |
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Federal copy last day of February |
Internal Revenue Service Austin, TX73301 |
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GENERAL BUSINESS TAXES |
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Franchise Tax (corporations and limited liability companies) |
Texas Corporation Franchise Tax Report |
Tax on privilege to do business measured by taxable capital or taxable earned surplus apportioned to state |
Generally May 15 each year after the beginning of regular annual period |
Comptroller of Public Accounts Austin, Texas78744 |
Sales and Use Tax: State and local (sole proprietor, partnership, corporation) |
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Tax on sales of items collected from purchaser and remitted to the Comptroller |
Usually monthly, due 20th of month following sales month; some filed quarterly or annually |
Comptroller of Public Accounts Austin, Texas78744 |
Business Property Taxes |
Rendition Form |
To report tangible personal property used to produce income |
Between January 1 and March 31 |
Specific local county appraisal district |
RESOURCES/ HELPFUL TIPS
The Internal Revenue Service has many publications helpful to small businesses and also provides small business seminars.
Business Tax Kit and Publications:
800/829-3676
IRS General Information:
800/829-1040