Best ERP Software for HVAC, Plumbing, Field Service Businesses

Ethical Pricing That’s Simple, Consistent, and 100% Transparent

Just what you expect from a software company famous for flat rate pricing solutions.

Our goal is simple; open and honest communication. We want you to see how much everything could cost without forcing you to talk to us.

Total Office Manager - Enterprise Edition.
Includes all major features and add-ons. Both options offer the same major feature set. Please see footnote (1)​.
$2,500 Initial Setup Fee $12,500 (to buy it)
Concurrent Software User Licenses
The number of software users at any moment.
$175 Per Month (each user) 5 Users are Included
$1,000 Each Additional (one-time fee). Significant Discounts Available for Multiple Licenses.
12-Step Proven Onboarding Program
Our structured program features regular contact with an onboarding coach. It includes five (5) hours of live one-on-one online software training, access to our Learning Management System (LMS), detailed training manuals, videos, and a practice company file. We also have a huge of knowledgebase articles with advanced AI search. Please see footnote (2).
Included Included
Field Service Management Software
Aptora Mobile II® - Field Management Software
Use our $5.00 Android or Apple app or connect with a browser.
Included $7,500
Concurrent Mobile User Licenses $125 Per Month (each user - none included) 5 Included
$500 Each Additional (one-time fee). Significant Discounts Available for Multiple Licenses.
Mobile Form Builder, Performance Dashboards, and GPS Mobile Device Tracking. Included Included
Professional Product Support
VIP Support Plan
Includes regular software updates, new features, and free product support incidents by phone, email, and chat. You also get exclusive membership to our active Facebook® group called Aptora Pros. We have a large YouTube channel and thousands of helpful online articles. Hosted users receive a special phone number to report outages 24/7. A live agent monitors this number and resolves connection issues under our control.
ALWAYS INCLUDED FREE 20% of what you paid for the software (not services) per year. The first year is free.

Save Money Using a Complete System

Remember, this is a complete accounting and business management system. You will not need QuickBooks® and we can migrate your QB financials and other data. You do not need to buy a giant collection of software programs to run your business.

Money Back and Cancel Anytime

We offer a thirty-day money back guarantee on all software. You can cancel your hosting service anytime you wish.

No Qualify No Personal Guarantee Financing

For on-premises sales, we offer “No Credit Check” financing at just 9.99% simple interest. We will not check your credit score. If you are a corporation, there is no personal guarantee required.

Pay us with a credit card and earn those points. You may also set up ACH. It is your choice.


We offer discounts for prepaying monthly fees and for bulk licensing purchases. EGIA members also receive discounts.

Sales Tax Not Included

These prices do not include sales tax (if applicable). Buyer assumes responsibility for paying any sales tax liability imposed by their tax authorities.

About Hosted

Access the entire system anywhere you have internet. We host your software on a reliable Microsoft Azure server. We take care of performance, backups, updates, and maintenance. Up time is guaranteed. Your payments should be fully tax deductible. Our support plan is always included at no extra charge. You can buy the software and have us host it. You can get off the hosted system anytime you want and install the system on your own computers.

About On-Premises

You own the software and you host it on your server. You install the software on your own system and you take care of performance, backups, updates, and maintenance. A technical support plan is required (free with the hosted plan) for payroll, mapping, GPS, and mobiles services to operate.

Optional Services
QuickBooks Financials and Data Migrations
For each QuickBooks® company file. This best-in-class service is our specialty. No one does this better than Aptora. Click for more information.
Starting at $3,000 Starting at $3,000
Non-Financial Data Migrations
We can migrate data from most any other software program. Financial transactions are not included. We can do this for QuickBooks too. This price is for one application with one database. Click for more information.
Starting at $2,000 Starting at $2,000
Professional Contracting Business Consulting
Aptora's business consulting goes way beyond software training. Our consultants are experts in field service operations and management. They help your company design workflows and build out the required processes and procedures. We are very selective and don't take every client.
Starting at $500 Per Month Starting at $500 Per Month
Two Days of Customized On-Site Training
We send a senior level consultant and trainer. They are not only product experts but have considerable knowledge and experience in business operations, bookkeeping, and accounting.
$6,000 $6,000
Live Online Software Training
Live software product training. Our product expert covers the topics that you want to cover.
$500 for Five Hours $500 for Five Hours
Online Business/Product Consulting
You are paired with a senior level consultant. They get to know your goals and business processes. Their training and advice addresses your company's specific workflow and ways of doing things.
$200/hour $200/hour
Aptora University - Specialized Hands-On Training
Three very intensive days in Lenexa, Kansas with expert trainers and Aptora company president.
$2,500 1st Attendee
$1,500 each Additional
$2,500 1st Attendee
$1,500 each Additional
Flat Rate Pricing Designed and Built by Mr. HVAC®
Select one from HVAC/R, Plumbing, or Electrical. Additional databases are just $750 each. Buy all three and save.

*NOTE: This is an add-on for Total Office Manager ONLY*
If you are looking for stand-alone Flat Rate Pricing, click here:
$750 (one database) $750 (one database)
Accounting and Income Tax Services and Consulting
Our sister company, RA Tax and Accounting specialized in the contracting and field service industries. We provide bookkeeping, accounting, tax preparation, and related consulting. Contact us for a personalized quote.
Starting at $200.00 Per Month Starting at $200.00 Per Month


(1): Both packages include Includes Total Office Manager – Enterprise Edition, Enterprise Level Accounting, Advanced Certified Multi-State Payroll with Performance Based Compensation, AIA Billing, Fixed Asset Management, Electronic File & Document Management, Schedule Board with Mapping, Efficient Route Scheduling, Marketing, Sales Opportunity Management, POS (no hardware), Dispatching, Service Agreements, File Manager (so you can go paperless), Enerbank® Financing, Performance Dashboards,  Advanced Inventory, Zone Pricing, and CallCap® (For hosted plans only. Please check their website for pricing).

(2): Our onboarding prepares your company for the day that you “go live” and begin using our software to run your company. The objective is to make sure your company can schedule work, dispatch technicians, create invoices, collect money, pay your employees, and pay your vendors.

Your minimum monthly investment for hosted is $700. First and last month payment due on signing. You may cancel your cloud hosting anytime you wish. If you stop and restart your service, an additional setup fee applies. All prices are subject to change at any time without notice. We will update this webpage with price changes.

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