Vendor Management

CRM Software for Contractors

Vendor Management

Total Office Manager’s integrated Vendor Management software is designed for HVAC, electrical and plumbing field services businesses.  Easily manage every aspect of vendor management including inventory, purchase orders, invoicing, and so much more.

Vendor Management

Complete and Total History 

In just two clicks, you will see the entire history of your vendor. This includes everything you have every ordered (with status), every credit card charge, bills, items receipts, purchase orders, and everything else. 

Item Receipts 

Enter items prior to receiving the bill so that you can speed up invoice creations and collect money faster. 

Print Pick Tickets for Easy Job Staging 

Pick Tickets allow your warehouse person to fully understand what vendor equipment and items need to be pulled for a specific job. Stocking levels, location, bin number, and other information is included. This feature increases accuracy and improves job costing. 

Enter Vendor Bills 

Enter vendor bills for overhead and direct expenses. Recall the last transaction or memorize the transaction for auto creation. Enter comprehensive notes into the vendor or job contact log.  

Pay Bills 

The Bill Payment Center allows you to easily sort out and pay vendor bills. Pay one or multiple vendor bills with ease. The system keeps tracks and displays your bank balance after each bill payment. 

Positive Pay® Capable 

We offer full support for the Positive Pay standard which helps reduce fraud and theft. This standard is a requirement of some banks. 

Create Unlimited Vendor Terms 

Establish a complete list of vendor (and customer) terms. We automatically track terms and offer the appropriate discounts. 

Automatically Calculate Early Payment Discounts 

Automatically calculates the correct time to pay the vendor bill and presents that bill for payment with the proper early payment discount already calculated. 

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