Entering Credit Card Credits

By |2021-07-21T15:02:02-05:00March 26th, 2018|Comments Off on Entering Credit Card Credits

Introduction

This topic will cover entering, editing, and deleting Credit Card Credits.  This would be a credit or refund from a vendor to your credit card, NOT from you to a customer’s credit card.

Usage

Use this form if you return merchandise you purchased with a credit card and receive credit. You can enter the credit in the Enter Credit Card Credit window or the credit card’s register.

Note:  You DO NOT need to enter a negative sign (Example: –15.00). Total Office Manager’s credit card credit knows this is a credit and takes care of the debit and credit part of the transaction for you.

Make Changes To Credit Card Credit In The Register

To make Item changes, click Edit Credit Card Credit, in the Enter Credit Card Credit window, make your changes, and then click Save & Close.

Finding a Credit Card Credit

Open the register for your credit card account and scroll to find transactions of type CC CRED. Entries in a register are presented in chronological order. To open a credit card credit, select it in the register and click Edit.

Form Access

From the main menu, click Banking | Enter Credit Card Credit.

Note: The amount of the Credit Card Credit will automatically populate the Amount field, once the amount or/amounts has been entered in the expense or item tabs of the CC Charge Window.

Field and Button Definitions

Credit Card Credit

Credit Card

Select from the drop down menu the credit card used. Or create a new account by click the hand icon to the right of the Credit Card field.

Purchased From

Select from the drop down menu the Vendor/Person you purchase the items from. Or create a new Vendor/Person by click the hand icon to the right of the Purchased From field.

Ref No.

Enter the billing number, account number, or a number of your choice.

Date

The current date will automatically popular the field, or you can enter another date by clicking on the drop down arrow for the calendar.

Amount

Do not enter a dollar amount in this field. It will automatically popular with the correct dollar amount once all amounts are entered.

Memo

Enter any general information you might need to track this particular credit card credit.

Expenses Tab

Account

Select from the drop down menu the expense account that is to be affected by the bill.

Amount

Enter the amount of the bill for the particular expense being entered. You may be entering more than one expense item.

Memo

Enter any particular information pertaining to the expense bill you are entering, that you may need to help track this expense bill.

Customer Job

Select from the drop down menu the customer job for this particular expense bill, if applicable. This is used in Job Costing as well as makes the expense available on a sale or invoice as “reimbursable”.

Department

Select the department (if any) that this expense is related to. If you need to, you can split the check up using as many line items as needed. This allows you to have departmentalized financial statements.

Marketing

Select the correct marketing type (if any) that this expense relates to. This is how Total Office Manager matches marketing types with expenses. This information appears on certain reports and allows you to see which marketing types perform best by comparing its expense with related sales.

Items Tab

Item Code/ Description

Select from the drop down menu the particular item code/description of the line item you are enter.

Qty.

Enter the fiscal number of the line item you are entering. EX. 3

Warehouse

Enter the warehouse (storage) location you are taking the item from.

Cost

Enter the cost of the item you are entering. Ex. $25.00

Amount

Enter the total amount of the line item you are entering. Ex. $75.00

Customer/Job

Select from the Customer/Job drop down if needed. This is used in Job Costing as well as makes the item available on a sale or invoice as “reimbursable”.

PO / Serial #s

Enter the P.O. or the Serial Number, if applicable.

Department

Select the department (if any) that this expense is related to. If you need to, you can split the check up using as many line items as needed. This allows you to have

departmentalized financial statements.

Button Definitions

Save & Close

Click to save the credit card credit and close the form.

Save & New

Click to save the credit card credit and open a new Credit Card Credit window.

Clear

Clear the information that has been entered into the Credit Card Credit window.

Step-By-Step

  1. Open the form and sort the list if desired.

  2. To enter a new credit card credit, click the CC Credit button (lower left hand corner of the form) and select New Credit Card Credit.

  3. To edit a credit card credit, click the CC Credit button (lower left hand corner of the form) and select Edit Credit Card Credit.

  4. To delete a credit card credit, click the CC Credit button (lower left hand corner of the form) and select Delete Credit Card Credit.

Tips

  • You can delete multiple credit card credits. To highlight multiple credit card credits, press and hold your ctrl key and click each credit card credit. You may also select a range of credit card credits by highlighting the first credit card credit in that range; pressing and holding your left Shift key, and click the last credit card credit in that range.

  • You can select a credit card credit and right click for common task.

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HVAC Electrical Plumbing Software

Aptora delivers a true All-In-One services software solution including CRM, accounting, payroll, inventory, vendors, sales, marketing, dispatch, flat rate pricing, and more. NO 3rd party plugins or integrations required. Created by contractors for contractors, we know what it takes to grow your services-based businesses.

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