From time to time it may be necessary to change the [Chart of Account] selection for your Invoice Items. When this is done you will be presented with the option update historical information. What this means is that you are able to change the account previous transactions using this item have been posted to and instead use the new account that you have selected.
Please note, this is optional. You may choose NOT to update historical and simply have the account change apply to new transactions only. If you do choose to update historical, the following information explains the various options and screens that are shown.
Step by Step
If you are required to update the historical account information for an Invoice Item, first access the item from the Invoice Items List and double-click to open it. Once it’s open, click the “Accounting” tab to access the [Chart of Account] selections.
- For the Income, COGS/Expense, and/or Asset Account, select your preferred account. Once you’re changes have been made, click “Save & Close”.
- Upon attempting to Save, if a change in the account selections has been detected, you will be presented with a message box asking you to verify the changes.
- If you click “Yes” a second message box will appear asking you if you want to “Change Historical Transactions” and detailing what these changes mean.
- Finally, you will be presented with a third screen that will allow you to choose the date to update transactions from and then verify each account being changed. Once you have made your changes, click OK.