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Purchase Orders are a commercial document used to request a Vendor to supply goods and/or services in return for payment from you. It is a written authorization for a supplier/Vendor to ship products at a specified price.

Purchase Orders can be used to see how many items are on order and the expected arrival time of the shipment. They may also be used to order Non-Inventory items, such as office supplies, furniture, computers, company tools etc.

Purchase Orders are a very important part of a proper and complete accounting system for any company and are to be completed by authorized personnel only. They allow managers to ‘authorize’ purchases. Vendors should be notified that no one may buy from them unless the purchase includes a PO number. When Vendor Bills arrive at your office, the bookkeeping department can see what was ordered and what the buyer had planned to pay for it. In the case of parts, bookkeeping will know to which Customer or Job to attribute the COGS. In the case of supplies, bookkeeping will know to which department to attribute the Expense. This is absolutely necessary for properly departmentalizing financial data.

Please note: Purchase Orders are used for audit security and do not affect any accounts. Your accounts are not affected until a transaction has been posted for the goods on the PO.

Purchase Orders – PO List

By |2021-09-09T09:49:04-05:00March 23rd, 2018|

Introduction The Purchase Orders - PO List is used to research and manage existing purchase orders within Total Office Manager. Form Access From the main menu, click Vendors | PO List. Purchase Orders - PO List File Path Usage Perhaps the easiest way of using the commands available in the list is via

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Purchase Order (PO) – History

By |2021-08-27T16:16:49-05:00March 23rd, 2018|

Introduction The Purchase Order (PO) History form quickly displays the history of items appearing on a purchase order. Form Access From the main menu, click Vendor | PO List. Then, right-click on a purchase order and choose History from the pop-up menu. Or From within a purchase order itself, click Menu | History. Field and

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Purchase Orders – New PO

By |2021-08-16T16:06:53-05:00March 23rd, 2018|

Introduction Purchase orders are permissions slips to buy things and do not directly effect your accounting/general journal. Purchase orders are a commercial document used to request a vendor to supply goods and/or services in return for payment from you.  A Purchase Order (PO) is a written authorization for a supplier/vendor to ship products at a

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