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Any small business owner can tell you that Payroll and paying Employees involves a lot more than writing a check every week or two. There are a number of laws governing Employee compensation and they change all the time. If you don’t want to have trouble with any of the various government agencies, you have to be well organized and stay up to date on federal and state guidelines.

The key to staying on top of things is setting up a good system that complies with all the applicable state and federal laws. To get started, the following is a step-by-step approach to setting up a simple payroll system.

W-2 Processing

By |2021-09-07T11:56:06-05:00August 10th, 2021|

Introduction Each year the Federal government requires that the employer send a W-2 Form to each employee that received wages for the previous year. Total Office Manager allows you generate W-2 Forms quickly and easily. It also gives you the ability to add any special items that Total Office Manager does not automatically include. Who

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Payroll Paystub (from Paycheck)

By |2021-07-09T19:20:48-05:00February 22nd, 2021|

Introduction A pay stub (also known as a paycheck stub, pay slip, or voucher) is the document that itemizes how much employees are paid. You will receive a pay stub for each pay period. It shows your total earnings for the pay period, deductions from the total, and your net pay after deductions. Form Access

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Importing – Timesheets

By |2021-08-30T09:14:51-05:00February 9th, 2021|

Introduction Timesheets are a vital part of tracking for payroll and job costing.  In Total Office Manager, this information is typically captured through use of the work order stopwatch feature in Aptora Mobile II, from work orders in the desktop, or from manual entry in the timesheets.  Sometimes, outside sources are needed to track employees’

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Worker’s Compensation

By |2021-08-19T07:48:21-05:00July 26th, 2019|

Introduction Total Office Manager offers a Worker’s Compensation Tracking feature. This feature allows you to assign a Worker’s Compensation Code to your Employees’ timesheets to track those wages by earning item or Employee. To use this feature, you will need to enable the Preference under the Payroll options in the main preferences section.  Once enabled, you

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General Overview of Setting Up Payroll

By |2021-08-17T16:12:28-05:00July 26th, 2019|

Introduction This is a very basic topic designed to give you a quick idea of how you go about setting up payroll in Total Office Manager. After you read this section you may then go deeper into this guide for specific details how to do the things mentioned here. The best way to learn about

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Payroll – Process Pay Group

By |2021-07-24T04:54:23-05:00July 26th, 2019|

Introduction Use the Process Pay Group form to easily run payroll for a specific pay group. Form Access From the main menu, click Employees > Process Pay Group (see illustration). Step-by-Step Choose a Pay Group from the drop-down list Choose the Bank Account you wish to draw the funds from. Set the Period Begin Date and

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Unemployment Tax Rates

By |2021-09-07T13:24:44-05:00July 26th, 2019|

Introduction This topic will cover setting up and editing your company's federal and state unemployment tax rates. Form Access From the main menu, click Employees | Unemployment Tax Rates. Unemployment Tax Rates File Path Field Definitions Unemployment Tax Rate Form Federal - The rate for the United States Federal Government. Check

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Process Direct Deposit

By |2021-07-23T15:20:08-05:00March 26th, 2018|

Introduction This topic will cover the topic of creating (processing) and exporting your direct deposit file. Usage Use this form to create a file that contains checking and banking information for the purpose of direct deposit. IMPORTANT: Direct Deposit is something that you must sign-up for with your bank. You must then setup direct deposit

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Direct Deposit Transaction List

By |2021-07-20T20:36:37-05:00March 26th, 2018|

Introduction This topic will cover the topic of processing transactions that have been marked for direct deposit. Usage Use this form to create a file that contains checking and banking information for the purpose of direct deposit. This form contains a list of all transactions that have been marked for direct deposit. These items can

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Payroll Liability Adjustment

By |2021-08-13T15:36:15-05:00March 25th, 2018|

Introduction This help topic explains how to adjust payroll liability amounts using the Adjust Payroll Liability form in Total Office Manager. Usage This form allows you to enter an adjustment for any payroll item. For example, after you prepare a payroll tax form, you may discover that your balance for a liability payroll item needs

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