Help Category: Accounting & Banking

Direct Deposit Company Setup List

Introduction This topic will cover the use of the Direct Deposit Setup files. Usage Use this form to view the various Direct Deposit Setup files that you have created. A Direct Deposit Setup file is the information you need for direct deposit related to Total Office Manager. You can have multiple setup files but most […]

Process Direct Deposit

Introduction This topic will cover the topic of creating (processing) and exporting your direct deposit file. Usage Use this form to create a file that contains checking and banking information for the purpose of direct deposit. IMPORTANT: Direct Deposit is something that you must sign-up for with your bank. You must then setup direct deposit […]

Direct Deposit Transaction List

Introduction This topic will cover the topic of processing transactions that have been marked for direct deposit. Usage Use this form to create a file that contains checking and banking information for the purpose of direct deposit. This form contains a list of all transactions that have been marked for direct deposit. These items can […]

Write Checks to Pay Bills and Expenses (how to create and edit)

How to Write Checks to Pay Expenses and Paying Bills The Write Checks form can be used to pay bills as you receive them or to pay bills previously entered.  It is not used for paychecks or payroll check processing. Accessing the Write Checks Window (form) From the main menu, click Banking | Write Checks […]

Service Agreements – Escrow Movements and Accounting

How Service Agreement Escrow Accounting Works This feature allows you to only recognize service agreement (SA) income when you perform the work for that SA. If you sell a service agreement for $200.00 and there are two work orders (two visits), you will recognize $100.00 of income for each work order. The income is recognized […]

Account Summary by Type

Introduction to Account Summary by Type  The Account Summary by Type form is used to view the balance of the various accounts types in Total Office Manager.  This form will not be used by the casual Total Office Manager user. It was designed for accountants and full charge bookkeepers who requested a quick way to […]

Account Register

Introduction The Account Register, sometimes called the check register, is used to view a chronological history of a specific account.  Usually the account is a checking or other bank account, but you can view any one of your chart of accounts.  The only account type which cannot be viewed here are accounts receivable (A/R) and […]

Creating, Editing, and Importing Budgets

Introduction to Importing and Exporting Budgets This help topic covers how to set up and manage budgets in Total Office Manager. We also cover exporting, importing, and working with budgets in Microsoft Excel. Total Office Manager makes budgeting easy with its powerful budget feature. Usage A budget is basically an income statement for some future […]

Chart of Accounts – A Detailed Overview

Understanding the Chart of Accounts (COA) The Chart of Accounts (COA) displays the account number, name of the account, type (expense, income, asset, payable, etc.) and a description of what the account would be used for. Accounts are used to indicate and summarize the increases or decreases to the balances of each asset, liability, and […]

Check List

Introduction The Check List is a listing of all NON-Payroll checks.  It is used to manage, review, and research information about checks.  This topic does not cover the paycheck list or payroll check processing. Form Access From the main menu click Banking | Check List, or From the toolbar, click the drop-down arrow on the […]